To send a reservation request, please use the new reservation system EMS. Login using your UT EID. Students enrolled in the Coursework option will complete 30 hours of coursework. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. These programs and events are defined as activities occurring within the spring semester and summer sessions as designated by the academic calendar and fall between the months of January - July. These spaces are available to ASE/EM faculty, staff and graduate students only. If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. Media Console, Moveable Chairs, Movable Tables, Whiteboard, Blackboard, Media Console, Moveable Chairs, Movable Tables, Blackboard, Media Console, Movable Chairs, Movable Tables, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, White Board, Media Console, Continuous Writing Surface, Movable Chairs, Whiteboard. A recurring room request is limited to two hours blocks per week. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. 512-232-5400laits-av-help@utexas.eduhttps://liberalarts.utexas.edu/laits/services/classroom-support/index.p, BIO, GDC, GEA, PAI, PMA, WEL Are there any parameters on reserving the Black Box Theater? The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. College of Education As such reservations will be open for any Registered Student Organization a full week prior to departments. 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC Approved events must request room reservations through our office. EMS Software is a room scheduling platform with an online reservation request portal. If you're unable to get in touch with the room manager or would like to have your rooms added to EMS, please contact the EMS Department Adminstrator Arturo Compean Jr. College of Natural Sciences The University of Texas at Austin 120 Inner Campus Dr Stop G2500 Austin, TX 78712Campus Map Student Inquiries: 512 471 4536 General Inquiries: 512 471 3285 Login Sitemap Help Copyright 2019College ofNatural SciencesThe Universityof Texas at Austin, Web Privacy PolicyWeb Accessibility Policy. FAC 332 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. If you do choose to bring refreshments intothe Department Conference Room, please set them up on the tables located in the back of the room. Experienced RecSports staff will lend their expertise . Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Groups not currently registered may not make reservations. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. Decorations are fine but with certain parameters. Click here to reserve space. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu A telephone for use of a conference call within the SSB meeting rooms is available for check-out through the Building Manager. Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. Facilities Services unlocks GPCs based on reservations made in the Room Scheduling System. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. Requests should be made as far ahead of time as possible (toensure availability). Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. Our new reservation software is now live! Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). You may also use our Event Management System (EMS) Web App for making reservations at any time from anywhere on your computer or mobile device. 4 moveable tables on wheels, 16 chairs, extra chairs in room. George I. Sanchez Building (SZB) Northeast Plaza, Graduate School of Business (GSB) North Plaza, Tables With Umbrellas, Chairs, Sun Loungers, Volleyball, Basketball, Benches, Bike Racks, Trash/Recycling Bins, Honors Quad Courtyard, between 4 residence halls: Littlefield (LTD), Blanton (BLD), Andrews (AND), and Carothers (CRD), University Housing and Dining
When making these requests please note that the system will show you what days the rooms are available. Both buildings feature theaters and ballrooms. This room in the North Tower has 8 seats and is available to the CSE community, with priority given to Engineering Student Services. Once you've found a space that meets your needs, click on the "Details" button to view more information about the space. Do I need to come into the office to make a reservation? UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. The PCL Group Study rooms are reservable spaces for groups of 2 or more. The standard WCP event rooms have flexible meeting furniture that can be arranged to meet your preference keeping in line with each room's capacity. Surrounded By Trees, School of Social Work Building (SSW) East Lawn, School of Social Work Building (SSW) West Lawn. For all prepackaged food brought into the WCP, a general WCP food waiver form must be filled out. The building manager will have final say in any unresolved scheduling conflicts. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. Click here to submit a reservation request. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. A reservation for November 2015 could not be accepted at that time. Contact the Student Organization Center for questions about updating Hornslink (512-471-3065). Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. For example, open flames are not permitted, and hanging of lights, signs and decorations needs special tape. Electricity is available. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. The form can be downloaded from Box. Group Study and Presentation Practice Rooms are limited to groups of two or more students. Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. You should be prompted to log in with your EID and password (and DUO). This system is more intuitive and mobile friendly. The University Unions catering is the buildings preferred caterer. For assistance with locked meeting rooms, call the building management office at 232-2890 Monday-Friday, 7:30 AM-4:30 PM. Media Console, Continuous Writing Surface, Limited Media, Continuous Writing Surface, (PMA) Physics, Math and Astronomy Building, (PMA) Physics, Math and Astronomy Building). Please keep in mind the building opens at a later time on weekends. If you need assistance contact: Texas Union: hospitality@universityunions.utexas.edu WCP Student Activity Center: WCPEvents@utexas.edu Student Services Building: ssbstaff@austin.utexas.edu Please submit requests at least 2 working days in advance. William C. Powers, Jr. Student Activity Center Reservations: Frequently Asked Questions, William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, Institutional Rules on Student Services and Activities. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Indoor Room Reservations. Learn more about our instrument reservation process below. When reservations are processed the space is taken out of available inventory. College of Pharmacy This room in the North Tower has 16 seats and is available to the CSE community, with priority given to Engineering Student Services Office. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. This includes time allotted for setup and breakdown of event.) Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. Otherwise, you can send an email to Arturo for availability. All postings (electronic and paper) must be approved by the WCP hospitality center. This ensures that the room will be available. Food and beverages are not allowed in the auditorium space. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. ASE Computer Lab (ASE 1.112A), Capacity 44Department Classroom (ASE 2.134), Capacity 30These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.Both rooms require online reservation request 24 hours in advance and department approval. If you are 15 minutes late, you forfeit your reservation. Mirrored wall, tiled floors, TV with AV hookups. The room has 12-16 seats and is available to the UT Community. Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. Guest Speakers are welcome on UT of Austin grounds as guests of organizations. This means that the time of your event is outside the determined building hours. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. Ceiling data projector and screens (Audio/Visual) withHDMI hookup are available inthe Glenn W. Maloney Student Assembly Room (G1.310), G1.104, G1.106, 3.406 and 4.212. Course Requirements. Lyndon B. Johnson Library (LBJ) West Lawn, McCombs School of Business (CBA) South Plaza, Benches, Covered Tables With Seating, Trash Bins, Trees, Music Building/Recital Hall (MRH) Northwest Lawn. Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). Office of the Registrar 512-232-9173help@cns.utexas.eduhttps://cns.utexas.edu/information-technology/classroom-technology, PHR If you do not have an affiliation with CNS, you will not automatically receive access. For assistance please visit their website. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. For example, for specialty rooms the setup time is longer than for standard meeting rooms. Supplies for meeting rooms may be found in the SSB Management Office. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Nine Dimensions of Successful Student Organizations Pilot Program, Behavior Concerns and COVID-19 Advice Line (BCCAL), Report Sexual Harrassment or Sexual Misconduct, Multipurpose room, volleyball nets, and badminton nets, Equipment - Soccer balls, soccer goals, dodgeballs, Punching bag, speed bag, interlocking foam mat, Blackboard, Media Console, Moveable Chairs, Blackboard, Media Console, Movable Chairs, Seminar Room, Moveable Chairs, Projector, Dry erase board, Media Console, Moveable Chairs, Projector, (BRB) Bernard and Audre Rapoport Building, Seminar, Transparency Projector, Moveable Chairs, Projector, Media Console, Doc Cam, Classroom, Projector, Media Console, Doc Cam, Computer Classroom, Blackboard, Media Console, Dual Projector, Blackboard, Media Console, Continuous Writing Surface, Blackboard, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Movable Chairs, Movable Tables, Whiteboard, Continuous Writing Surface, Limited Media, Whiteboard, Blackboard, Moveable Chairs, Seminar Room, Movable Tables, Blackboard, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Moveable Chairs, Movable Tables, Whiteboard, (CMA) Jesse H. Jones Communication Center - Building A, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Whiteboard, Media Console, Movable Chairs, Whiteboard, (CPE) Chemical and Petroleum Engineering Building, Media Console, Continuous Writing Surface, Glassboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Media Console, Continuous Writing Surface, Whiteboard, (EER) Engineering Education and Research Center. and returned back to their original locations to prepare for the next conference. Does this mean that events are not allowed to have guest speakers? If equipment is not returned or if it is damaged (as determined by the Building Manager), the user of the A/V equipment is responsible for the repair or replacement of the equipment. mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. Wait to enter a GPC if a class or exam is in progress. Violating these policies may result in banning and/or financial charges. 790 fixed seats in orchestra level and 360 in balcony. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. Catering at the Texas Union and Hogg Memorial Auditorium is provided by 40 Acres Catering. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Please use the temporary contact option to add yourself, then our office can add your name after the reservation request has been received. Please call SSB Management at 512-232-2890 if supplies needs to be restocked. These rooms are maintained in part by those who use them. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. These are outlined in our policies and procedures. Nor are the rooms to be used for study sessions. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). Thank you! For more information about obtaining rights to films, please refer to www.mplc.com. When not reserved, Group Study Rooms are available on a walk-up basis to UT Austin students for collaborative group study. Any external caterer must meet with the events managers to ensure there is clear understanding of what the buildings policies are. Use the filter tool below to find your ideal space based on capacity and/or features like a walkway or lawn. The Student Services Building (SSB) tablecloths are to be used only in the building. JGB, MEZ, PAR, RLP, WAG, WCH, WCP If you have questions about the new reservations system, please contact us at ssbstaff@austin.utexas.edu. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. Our new reservation software is now live! Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. You'll be required to submit an additional formthat can be downloaded from Box. Group Study Room Instructions. Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email toase-rooms@austin.utexas.eduwith any cancellations or changes as soon as possible via email or at (512) 471-7593. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. The hall also houses the countrys largest tracker organ. We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. Setup time and takedown time is automatically generated in the EMS system. This room does not have a door for privacy. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. No exceptions will be made. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. What types of spaces do the WCP have for reservations? Please note that all SSB meeting rooms are self-serve. There are many reasons why your room is not showing up. The SSB Building Manager will have final say in all scheduling decisions. You'll see a list of your reservation requests and the status of the request. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. indoor space or All conference rooms are searchable in the Global Address List (GAL) by building code and room number. Some rooms will require online reservations and some are open on a first-come first-served basis. No mandatory class-related activities can be scheduled in GPCs on no-class days. Outdoor Room Reservations. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. (This will download a zip file from the Crestron site). Complete and submit your form along with your reservation request in EMS. Bioinformantics and Computational Biology, Operating Systems, Distributed Systems, & Networking. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. Please ensure that if the caterer will need the driveway in order to unload, that our office is aware so that we may contact our staff and make sure the way is clear. Each standard meeting room is equipped with standard A/V-please refer to the Reservations Office for specifics. This room in the South Tower seats 12 and is only available to the ECE community. After hours, see the students at thefirst floor Information Desk. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. Our students and faculty are changing the world through their contributions to computing education, research, and industry. All of the rooms can be reserved through the department calendar. Prior arrangements may be made with the Building Management Office to check out adaptors. No. Registered student and staff organizations as well as departments utilize our buildings for a variety of events: from weekly meetings, banquets, special lectures, film screenings, to cultural celebrations. Please submit requests at least 2 working days in advance. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. If so, you will need to download and install this app to use AirMedia. By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and . The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. Please note these conference rooms are for the exclusive use of the Department of Chemistry and Welch residents. If you do not have an affiliation with CNS, you will not automatically receive access. See below for details. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. Select Browse to view available rooms. 30 minutes) so adjust accordingly. After the official Mazevoopening dates, all open times for common area rooms are subject to scheduling by eligible users on a first-come, first-served basis through the building manager. For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. Study rooms in the PCL Scholars Commons are forgraduate students only. Floors: 09: Gross Sq. Double check all reservations on your personal calendar with the calendar for each room a few days before the event/meeting, and again day-of. If you're requesting a room either in PAT 142, PAT 313, PAT 617 please review their terms and conditions on the Department of Integrative Biology Room Reservations page. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. This room in the NI Student Project Center has 10 seats and is available to the CSE community, with priority given to Longhorn MakerStudio groups. Through staff or faculty in their academic unit including training on conference room technology certify, and day-of! For reservation only when hosting theLibraries of cosponsorship can be downloaded from.! Required to submit an additional formthat can be found at the William C.,... Activity Center has the Black Box Theatre an affiliation with CNS, you will automatically. 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